Structure of a Formal business plan

Usually a major business plan include the following items 

May be printed or to be electronic as A PDF file 

You can add or remove any item according to your objective
And must entail the following 

Cover page and table of contents

Executive summary

Business description

Business environment analysis - Macroeconomic or macro factors ( country economy - inflation rate - interest rate - currency exchange price and policies )

Industry background - more specific factors and facts about industry and Market growth or decline for example .

Competitive analysis - Competition , new introduction and competitive edges internal and external .

Market analysis means specific market Segment analysis from total market .

Marketing plan

Operations plan

Management summary

Financial plan

Attachments and milestones.          Or Control tools  

The most important part of your plan is Formal executive summary  as your manager or decision maker in your organization  read only executive summary 

Planning modules and how to make a business plan in Diagrams

there are many ways to set a clear business plan for a group or company or just a simple plan to execute any activity

With the industrial revolution and then the twentieth century changes that was reflected on Size of Companies and with development of communication and transportation tools and emerging of multinational companies

Need for planning increased and from just a simple plan for a wedding party to setting a 5 year plan for a major multinational company like Pfizer , Xerox or Michelin 

  ,

Planning started by just a timetable containing 3 columns

Timing , step and person or departement responsible

This can apply in simple situations and dos not secure inclusion of all departments responsible in the operation as everyone has to wait others role accomplishment to start his role

Some others make it more complicated and start to divide operation or task plan into other small projects or plans by minimizing tasks

And from my experience business support department in many multinational companies here in Egypt for example use this module

From my perspective

Fish bone module prepared by Japanese entrepreneur Ishikawa is one of the best modules for planning even if it was designed and used in sixties of last century 

Some called it Fishikawa

It is really like a Fishbone  focus on process  with time scale which indicate  which process is ongoing during which period 

Beautiful in Fishikawa that although it is very simple but you can increase bones and increase steps details sand steps as much as  complexity of  Project or operation 

Very Suitable for CEOs and BU heads very suitable for example for a new product launch

As you have many processes have to be ongoing on same time 

Like registeration , evolution  product  , budget and training 

Process Planning Diagram

Like many plans focus on processes and minimizing processes and projects but it is very Centeric 

Planning Cycle 

Other Forms of complicated planning diagram

Steps of Delegation

-  identification of the right person for the task,

you need to communicate the proposition clearly.  in a face to face meeting
idescribe the assignment and get the employee's commitment to perform the task.
Open communication and trust are critical factors in this interaction.
To achieve both, it is important to include the following in your discussion:

• A clear definition of the project, task, or function 
•  KPIs  and timelines 
• available resources and the need for any special training, coaching
• A specific description of the level of authority being delegated
• A plan for follow-up and feedback 

If You need to read more about Delegation please click Delegation skills link and U will find more 

Tasks not Suitable for Delegation

:

• Planning, directing and motivating your team
• Employee performance evaluation
• Complex customer negotiations
• Projects need your specific  technical skills
• Hiring, firing, and career development

.
If You need to read more about Delegation please click Delegation skills link

How to create suitable workplace for Delegation ?

•   your staff to share their special interests and time availability
• Build a sense of shared accountability for organization  objectives .
•  delegate projects and tasks that spark staff interest and can be enjoyable.
• Provide  career opportunity for a staff member by delegating projects, tasks, or functions that involve high visibility with your manager .
•  Your ability to select the right person reflects your skill in making decisions and setting goals.
• Recognize that delegation is a learning experience for you and your staff, and offer training or coaching when needed.
• Develop trust in a less skilled staff member by delegating very structured assignments and providing the support needed for the person to develop increased competence.
• Whenever possible, delegate an entire project or function, not just a small piece; this will likely increase motivation and commitment.
•  clear outlines for follow-up, monitoring, and feedback.
• Maintain open lines of communication. ."
• 
  
• Please click Delegation skills link If You want to read more about Delegation .

Risks related to delegation and how to overcome

- As the manager can do the task better but developing people is more important
- If manager does not have confidence in his staff So You can delegate small tasks
-b really it is easier to do than to plan and educate and convince and monitor others but by time staff will have the opportunity to plan and organize task after task
- I will be the problem solver and fireman , No you have to plan to support your subordinates to take their decisions


 For more reading about Delegation please click link called Delegation Skills

Benefits of Delegation for Manager , Staff and Organization

. 

Delegating Benefits...	Has These Benefits
You	Decrease work load More time for strategic planning Improves the level of trust and communication between you and your staff
staff	More Self confidence  Learning by doing the Job - development Team Work attitude Better Decision Making skills Achieves goals that require cooperative group effort
organization	Easy effective way for developing 2nd line management Saves money for the organization by ensuring that tasks are assigned to the right person at the right level Motivated teams within the company  Increases overall productivity and efficiency

For more reading about Delegation please click link called Delegation skills

Definition of Delegation skill for Managers , types of Delegation

Delegation means  the assignment of a specific task or project by one person to another, and the assignee's commitment to complete the task or project.

It is one of the most important skills demonstrated by successful managers.

So effective managers spend time preparing work assignments and organizing resources to achieve business objectives . 

When you delegate, you not only transfer responsibility to another person, but also accountability for maintaining

established standards.


Types of Delegation 

- Delegation by tasks or Subtasks for beginners 
- Delegation by Project 
- Delegation by Function especially for Senior managers


Golden Rules 

When You make Delegation make it to one subordinate to decrease confusion and hurry up 
decisions making 


When You decide to delegate please determine your objective of Delegation to decrease your work overload  , to give time for another projects , develop your team or make one of 
them recognized

Please make yourself replaceable 

For more reading about Delegation please click link called Delegation Skills